Event planners, amidst the bustle of coordinating a successful event registration process is often an overlooked element. Yet, it’s a pivotal touchpoint that sets the attendee’s experience in motion. Have you ever stopped to evaluate the overall expense of setting up a traditional event registration? Let’s delve into these costs.
Cost Breakdown of Traditional Event Registration
Item/Service
Average Cost
OurEvent.App
Event Registration Initial Setup:
Email Platform and Questionnaire Tool
$50 to $500 per month
$145 per month
Onsite Equipment:
Computers
$50 to $150 per computer per day (up to $750 for five computers)
$38
Scanners
$20 to $50 each per day
Not Required
Printers
$100 to $300 per day
$38
Total Hardware Rental
$176-$500
$91
Physical Setup:
Counters/Booths
$200 to $1000
$200 to $300
Staffing:
Hourly/Daily Rates
$20 to $30 per hour (up to $240 for an 8-hour day) We need six attendance
6-10 Registration Clerks required @$25 / per hour or $200 per day x 8 Clerks $1600 per Day x days = Total Cost 3 Day event $4800
Staff of two 400 /day
3 x day event $1200
Travel Expenses
$200 to $500 per staff member for a two-day event
Introducing an Alternative Event Registration Solution Called OurEvent.app by MyLobby
Planners, the goal is dual-fold: delivering optimal experiences while ensuring fiscal prudence. Enter OurEvent.app: a paradigm shift in event registration.
With the MyLobby system, eschew computers, scanners, counters, and drastically reduce staffing requirements. Attendees merely scan their email’s QR or pin code at a self-serve tablet kiosk. Immediately, their badge is printed. Efficiency personalized.
The icing on the cake? Implementing OurEvent.app costs a Fraction of the traditional method. A potential savings of thousands, allowing not just for fiscal efficiency but also providing attendees a state-of-the-art, streamlined experience.
OurEvent.app Features List
Below is a comprehensive list of all of the features:
Self-Serve Registration
- Quick and intuitive self-registration via tablet kiosks.
- Instant badge printing upon successful registration.
QR Code & Pin Code Integration
- Attendees can check-in using QR codes or pin codes from their email invites.
- Enhanced security and reduced entry time.
Event Registration - Automated Email Sequencing
- Automatic reminders for attendees who haven't completed registration
- Instant notifications for successfully registered participants
- Customizable email templates to suit event branding
Cost Efficiency
- Reduce event registration setup costs by up to 2/3.
Modern User Interface
- Sleek, user-friendly design ensures a pleasant experience for attendees.
- Mobile-responsive design for attendees accessing the app on smartphones or tablets.
Real-Time Analytics & Reporting
- Track registration numbers in real time.
- Generate detailed reports on attendee demographics, registration peak times, and more.
Integration Capabilities
- Seamlessly integrate with other event management tools or CRM systems.
- API support for custom integrations.
Custom Branding
- Customize the appearance of the registration interface to align with your event or company branding.
Security & Compliance
- GDPR compliant and other regional data protection standards.
- Secure data storage with regular backups.
Multi-Event Support
- Manage multiple events simultaneously.
- Unique settings and branding for each event.
Feedback & Survey Tools
- Collect feedback post-event to improve future events.
- Integrate surveys during registration to gather additional attendee information.
On-Site Support (Optional)
- On-demand support for larger events, ensuring smooth registration operations.
Cloud-Based Platform
- Access the platform from anywhere, anytime.
- Ensure smooth performance even with high attendee numbers.
Payment Integration
- If required, seamlessly handle event payments or donations.
- Supports multiple payment gateways for flexibility.